Nearly every person who is in the human resource field would agree totally that the largest challenge faced by HR professionals all over the world is managing the leaves of employees. Processing applications and then tracking leave time is a highly tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the entire procedure for leave management was once extremely difficult. Luckily for people, we’re surviving in a time where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a fresh era of seamless and highly efficient leave management began!
That being said, not every organization necessarily must leverage the power of an automated leave management system to survive time off manager. It’s merely a matter of how productive and efficient a particular organization wants to become. Therefore, it’s strongly suggested for each and every enterprise, big or small, to at least give the current leave management systems of today a try and go for themselves!
However, business managers and decision-makers need to be extremely careful while selecting the program that suits their needs best. This is why, to help you decide and filter out substandard platforms, in this informative article, we shall highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The first and foremost function of a leave management system is to track the job hours of individual employees effectively. Managers should manage to look at the leaves which can be availed by every employee and the option of other employees to be able to decide whether to just accept or reject a particular leave application. Moreover, the tracking system should also have a comprehensive calendar showing all of the important dates (such as Black Friday for a retail business) on which employees can’t take days off. This feature would, therefore, make certain that no mistakes are created while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An important thing to keep in mind is that employees can request leaves at any given time of the afternoon, including after-work hours, rendering it difficult for managers to get into their leave management systems and make timely decisions. Managers should ideally manage to access their enterprise’s leave management software anytime and anywhere. This is why another key feature that you need to look for is that the platform ought to be web-based and accessible on a mobile device with a web connection. This will ensure the convenience of accessing the data from any corner of the world – all you’d need is a stable net connection and a laptop/mobile device.
3. It Should Create Simple Report Generation
While managing the attendance and leaves of employees, it’s imperative to keep in mind the productivity and the overall efficiency of the workforce. This really is possible by creating meaningful reports to analyze the rate of absences and the overall performance of the company. A good leave management system should enable its users to conveniently create insightful reports predicated on data concerning leave requests, approvals, denials, and the efficiency of the organization. Not every platform offers this feature, but having it could benefit you a great deal by helping you record where your organization is headed and identifying if any changes ought to be produced in the leave and attendance policies.
4. It Should Supply a Self-Service Platform for Employees
To prevent confusion, it’s highly advised that the top of management should keep their attendance and leave policies free from any type of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble wanting to wrap their heads around certain points in the policies. Answering the average person queries of each employee may be really hectic for HR experts who curently have a great deal on their plates. Keeping this in mind, it becomes clear that another feature you should definitely look for is just a self-service portal where employees could have the answers to any or all their questions and manage their own time-off requests with ease. This will result in a boost in efficiency and save time for the parties.